Registration - Accommodation – Transfer – Tour Form

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If you have already registered please click here
Title
First Name / Last Name *
Institution *
Department
Address
City *
Province or State
Postal or Zip Code
Country *
Telephone
(Including country code)		 *
Fax
(Including country code)
Mobile
(Including country code)
E-mail * (Institute) *
E-mail * (Personal) *
Dietary or other special requirements
   

Invoice Information

  
Institution Name
Institution Address
Tax Office
Tax No
 
 

Early Bird Registration
Before or on August 29, 2014


Late Registration
On or after August 30, 2014


Registration
Delegate 200 EUR 300 EUR
Student *100 EUR 150 EUR
Delegate (from Turkey) 200 TL 300 TL
Student (from Turkey) * 100 TL 150 TL
Social Event
Gala Dinner Ticket
Pax : 		45 EUR 45 EUR
Registration Cost: TL
Registration Cost: €
  • Registration will be confirmed after receiving full payment. Those who do not receive a confirmation notice before the symposium are requested to contact the registration secretariat at registration@ace2014.org . Only participants who complete their registration will be included in the programme. One registered participant can present maximum 2 papers with one registration fee.
  • The date of payment is decisive for the registration fee. Even if the registration form is received before the early bird deadline, it will not be considered as early registration if the payment has not been received before the deadline.
  • Registration Fees include 18% VAT.
  • Istanbul Technical University, Department of Civil Engineering (ITU) plans to take photographs and video material at the 11th International Congress on Advances in Civil Engineering in Istanbul, Turkey and reproduce them in ITU educational, news or promotional material, whether in print, electronic or other media, including the ITU website. By participating at the 11th International Congress on Advances in Civil Engineering in Istanbul, Turkey, you grant ITU the right to use your name, photograph and biography for such purposes. All postings become the property of ITU. Postings may be displayed, distributed or used by ITU for any purpose.

*   To be eligible for the student rate, students are required to produce documentary evidence of their status. Without this documentation, delegate fees will be applied. You may send necessary document by fax at +90 212 347 63 63 or via e-mail to registration@ace2014.org .

Registration Fees include:

  • Attendance to all scientific sessions
  • Entrance to exhibition area
  • Congress materials
  • Coffee breaks and lunches to be served during the congress scientific programme
  • Welcome Cocktail on October 21, 2014

Cancellation Policy – Registration:

  • Requests for registration cancellation must be received in writing by the ACE 2014 Registration Secretariat (DEKON) by fax at +90 212 347 63 63, or via e-mail to registration@ace2014.org . An administrative fee of € 50 / TL 50 will be applied for cancellations received before or on August 15, 2014.

Absolutely no refund will be processed for cancellations received on or after August 16, 2014.

Please note that registration refunds will be processed within 30 days after the end of ACE 2014, bank charges will be deducted from the refund.

 

Tour

Date

Category
Izmit Bay Suspension Bridge Project

25 / 10 /2014

Full Day
Third Bosphorus Strait Suspension Bridge Project

25 / 10 /2014

Half Day
Avrasya Project – Bosphorus Tube Crossing Tunnels

25 / 10 /2014

Half Day
  • Participation for technical tours is optional and on a first-come first-served basis. Each tour is limited to 40 persons.
  • Congress participation is mandatory to attend the tours. Each participant may select only one tour.
  • For any queries, please contact us via e-mail at: registration@ace2014.org
Hotels Category Distance to the Congress Venue Room Type Single Room Double Room
Vardar Palace 4 Star - Taksim 25 mn by subway Standard115 EUR145 EUR 
Bilek Hotel 4 Star - Levent 10 mn by subway Standard110 EUR135 EUR 
Lush Hotel Special - Taksim 25 mn by subway Standard105 EUR125 EUR 
  • Please make your reservations early; bookings are on a first-come first-served basis.
  • For any queries about hotel matters, please contact us via email: registration@ace2014.org
  • Rates quoted are in Euros, per room per night, including breakfast and taxes.
  • Deadline for hotel reservations is October 1, 2014. For reservation requests after that date, Dekon may not be able to guarantee any available rooms with the above-mentioned room rates.
  • Room reservations will be confirmed only after receiving full payment by credit card or bank transfer.
Hotel check-in time is 14:00 hrs and check-out time is 12:00 hrs. If you expect to arrive earlier than the check-in time and require guaranteed check-in on arrival, please make your hotel reservations for the day before.
Hotel  
Hotel Name
Room Type
Check In
Check Out
Please select Bed Type
Sharing the room with
Room Mate
Special Requests, if any

Cancellation Policy – Accommodation:
Cancellations or changes should be received in writing by the ACE 2014 Registration Secretariat (DEKON) by fax at +90 212 347 63 63, or via e-mail to registration@ace2014.org . Please do not contact the hotels directly.

  • Cancellations received before or on August 15, 2014 – eligible for full refund, less one night deposit
  • Cancellations received on or after August 16, 2014 –  no refund

Please note that accommodation refunds will be processed within 30 days after the end of ACE 2014, bank charges will be deducted from the refund.

In the event of non-arrival, the hotel will automatically release the reservation and full payment will be non-refundable.
Late arrival /Early Departure Fee - If you arrive later or leave earlier than on the dates of your confirmed booking, the total cost of accommodation will be charged and no refunds will be issued.

Accommodation Cost: €
One Night Deposit : €
One Night Deposit
Full Payment

One way private transfer fee     : € 60  / per car (max 2 people)                     
One way shuttle transfer fee      : € 35  / per person                          

Arrival Departure
Arrival Transfer Type Departure Transfer Type
Arrival Date Departure Date
Arrival Time Departure Time
Arrival Flight number Departure Flight number
Person Person
 
  • Rates quoted are in Euros, for one way, including taxes.
  • Drop off and pick-ups will be made to/from hotels.
  • Above prices are for transportations only from/to Atatürk International Airport. Please contact us at registration@ace2014.org for your transportation requests from/to Sabiha Gökçen Airport.
  • Shuttle transfer can be operated with a minimum of 2 attendees and only between 07:00-23:00. Dekon may cancel a transfer service if the minimum number of people required is not reached. In such cases, the fees will be fully refunded. There will be no time limit for private transfer, it can be operated at any time of the day.

            
Cancellation Policy – Transfer:
Cancellations or changes should be received in writing by the ACE 2014 Registration Secretariat (DEKON) by fax at +90 212 347 63 63, or via e-mail to registration@ace2014.org .

  • Cancellations received before or on October 14, 2014 – eligible for full refund
  • Cancellations received on or after October 15, 2014 –  no refund

Please note that transfer refunds will be processed within 30 days after the end of ACE 2014, bank charges will be deducted from the refund.
Transfer Cost: €
 
Tour Category Price/pp Date Pax
Asia and Beylerbeyi Palace Half Day - Afternoon 45 EUR
Bosphorus Cruise Half Day - Morning 45 EUR
Old City Tour *Full Day - Lunch Included 85 EUR
Princess Islands Full Day - Lunch Included 85 EUR
Istanbul by Night Night Tour - Dinner Included 85 EUR
Gallipoli Long Day - Lunch Included 285 EUR
Ephesus Long Day - Lunch Included 415 EUR
Pera Tour Half Day
MorningAfternoon		90 EUR
Christian Heritage Full Day - Lunch Included 120 EUR
Ottoman Splendours *Half Day - Afternoon 45 EUR
The Imperial Tour Half Day - Morning 45 EUR
  • Participation for daily tours is on a first-come first-served basis.
  • For any queries, please contact us via e-mail at: registration@ace2014.org
  • Rates quoted are in Euros, per person, including taxes.
  • Reservations will be confirmed only after receiving the full payment by credit card or bank transfer. If the payment has not been received by October 1, 2014, it will be assumed that the participant no longer wishes to go on the tour and the reservation will automatically be cancelled.
  • Above tours are available between or on October 18 - 27, 2014.
  • Above tours can be operated with a minimum of 5 attendees. Dekon may cancel a tour if the minimum number of people required is not reached. In such cases, the fees will be fully refunded.
* These tours cannot be operated on Tuesdays

Cancellation Policy – Daily Tour:
Cancellations of daily tours should be received in writing by the ACE 2014 Registration Secretariat (DEKON) by fax at +90 212 347 63 63, or via e-mail to registration@ace2014.org . An administrative fee of € 10 will be applied for any cancellations before or on October 1, 2014.
Absolutely no refund will be processed for cancellations on or after October 2, 2014.

Please note that tour refunds will be processed within 30 days after the end of ACE 2014, bank charges will be deducted from the refund.

Daily Tour Cost: €
 
Tour Single Double Date Room Type Room Mate
Cappadocia 665 EUR1070 EUR
Post Transfer Cost: €
  • Participation for pre-post tours is on a first-come first-served basis.
  • For any queries, please contact us via e-mail at: registration@ace2014.org
  • Rates quoted are in Euros, per room, including flight or/and bus tickets and taxes.
  • Reservations will only be confirmed after receiving the full payment by credit card or bank transfer. If the payment has not been received by October 1, 2014, it will be assumed that the participant no longer wishes to go on the tour and the reservation will be cancelled.
  • Above tours can be operated with a minimum of 5 attendees. Dekon may cancel a tour if the minimum number of people required is not reached. In such cases, the fees will be fully refunded.

Cancellation Policy – Pre-Post Tour:
Cancellations of pre-post tours should be received in writing by the ACE 2014 Registration Secretariat (DEKON) by fax at +90 212 347 63 63, or via e-mail to registration@ace2014.org . An administrative fee of € 50 will be applied for any cancellations before or on September 15, 2014.
Cancellations received between or on September 16 – October 1, 2014: Eligible for 50% refund.
Absolutely no refund will be processed for cancellations on or after October 2, 2014.

Please note that tour refunds will be processed within 30 days after the end of ACE 2014, bank charges will be deducted from the refund.
 
Payment by Wire Transfer
Payment by Credit Card

I ACCEPT ALL GENERAL CONDITIONS
Total Cost: €
Total Cost: TL
Due Cost: €
Payment by Wire Transfer
 
Account Name DEKON Kongre ve Turizm
Bank Name T.Garanti Bank - Istanbul - Turkey
Branch Name / Code Esentepe Branch - 347
Swift No TGBATRISXXX
IBAN No (EURO) TR37 0006 2000 3470 0009 0815 94
IBAN No (TL) TR64 0006 2000 3470 0006 2989 54
  • Bank charges are the sole responsibility of the participant and should be paid in addition to the fees.
  • All wire transfers should indicate the following information: “Name of Sender, Date of wire transfer, Amount of wire transfer & Explanation” and receipts must be sent by fax to DEKON at: +90 212 347 63 63, or by e-mail to: registration@ace2014.org
    • Only (Visa) or (Master Card) is accepted,
     
    please do not use (American Express) for the payment.